On average, Wisp clients experience a 49% seat churn. This indicates that half of all occupants move at least once per year—that is a lot of activity to track! From managing a large corporate relocation to keeping track of everyday moves, adds, and changes (MAC), Wisp will add data governance and transparency into the move management processes.
Define the roles that will be involved in the MAC process
Configure data fields for a consistent MAC workflow
Schedule moves in advance and automate notifications and communications
Export and share move sheets to easily communicate with the move team
Automatically update seating charts when a move is completed
Plan a large move strategy with space planning features
With data as a driving force for decision making, corporate real estate and facilities professionals are challenged with maintaining a current snapshot of the supply and demand of space. If you’ve ever been a victim of the “midnight move,” when occupants move into a new station without telling anyone—you’ve experienced how quickly seating plans become inaccurate. While frustrating, this is also an opportunity to bring awareness to the importance of accurate data and create transparency into processes that support its governance.
Our team will work with you to understand your current MAC process and make recommendations to streamline it—such as defining key roles, leveraging automation with Wisp, rolling out the new process, and more. We will configure a MAC request form in Wisp with unique data fields to meet your organization’s needs. Completion of the request form will trigger automated notifications sent to designated individuals who will approve the requests. Communication can then automatically be sent to the move team. When a move is verified as complete, the floor plans in Wisp will automatically update to show the current seating assignments.
Whether it’s growth, consolidation, relocation, or rearranging, Wisp’s interactive scenario planning tools will help visualize future seating assignments. You’ll save time and streamline tedious manual processes by quickly creating unlimited departmental blocking and seating scenarios. Then, simply export the finalized move sheet with details about where occupants are assigned for day one in your new space. This can communicate to movers and IT where occupants’ equipment and belongings should be located. The finalized seating assignment can then become a wayfinding map that employees can access electronically — assisting in a smooth transition into your new workplace.
Tracking moves, adds, and changes in Wisp automatically keeps your seating plans up-to-date. The live floor plans can become the wayfinding system for occupants to view the location of colleagues and space types. This provides a read-only view into Wisp and is a useful feature for all occupants to use. By sharing seating plans, individuals help keep data current by pointing out if changes need to be made to floor plans or seating assignments.
Even if a workplace has unassigned seating, tracking the neighborhoods that occupants are assigned to is valuable for reporting and analyzing your space ratios. As occupants are assigned to new neighborhoods, simply use the move management workflow in Wisp to communicate details to the move team, such as locker assignments, technology requirements, or any personal belongings that need to be moved.
